Configuration · Intermediate
Configure the Materials Coding Standard
Learn to configure the materials coding tree in ManWinWin Desktop by creating classes, families and subfamilies. Define the codes, descriptions and subfamily specifications that form the materials coding standard.
A well-structured materials coding standard is fundamental for efficient inventory management and maintenance operations. In ManWinWin Desktop, configuring this standard allows you to categorize spare parts and consumables logically, ensuring accurate tracking and streamlined procurement. This guide will walk you through setting up classes, families, and subfamilies to create a robust coding tree.
Where it's available and step by step
Step by step in ManWinWin Desktop
- 1
Open Configuration > Materials > Stock Item Coding Standard.
- 2
Select the upper level under which the new class will be registered, then click New.
- 3
Enter the class Code and Description, then click OK to save.
- 4
Select the class that will contain the new family, then click New.
- 5
Enter the family Code and Description, then click OK to save.
- 6
Select the family that will contain the new subfamily, then click New.
- 7
Enter the subfamily Code and Description, and develop its specifications before clicking OK to save.
- 8
Repeat the relevant creation steps for the remaining planned branches, selecting the appropriate parent level each time.
Theory and technical background
Importance of Materials Coding in Maintenance Management
Effective materials coding is crucial for optimizing maintenance operations and managing spare parts inventory. A standardized coding system, such as that facilitated by a CMMS like ManWinWin, ensures unique identification of each stock item, preventing duplicates and errors. This systematic approach aids in precise inventory counts, reduces stock holding costs, and improves the speed of locating necessary parts, directly impacting maintenance efficiency and asset uptime. It supports compliance with standards like ISO 55000 by enabling better control over physical asset components.
Hierarchical Structure: Classes, Families, and Subfamilies
The hierarchical structure of classes, families, and subfamilies provides a logical framework for organizing vast numbers of spare parts and materials. A 'Class' typically represents a broad category (e.g., 'Mechanical Components'). A 'Family' refines this (e.g., 'Bearings' within 'Mechanical Components'). A 'Subfamily' further specifies the item (e.g., 'Ball Bearings' within 'Bearings'). This granular classification facilitates easy searching, reporting, and analysis, making inventory management more intuitive and less prone to errors. It also supports consistent data entry, which is vital for data integrity.
Specifications and Master Data Quality
Beyond codes and descriptions, defining detailed specifications for subfamilies is critical for master data quality. Specifications might include material composition, dimensions, technical characteristics, or manufacturer details. High-quality master data ensures that maintenance technicians order and use the correct parts, reducing rework and downtime. It also supports strategic purchasing by providing clear information to suppliers. Adhering to standards like ISO 14224 for data consistency can further enhance the reliability and usefulness of this information across different systems and stakeholders.
Best practices
- Plan your coding structure thoroughly before implementation.
- Involve maintenance and procurement teams in the design process.
- Keep codes concise and descriptions clear and consistent.
- Regularly review and update your coding standard as inventory evolves.
Frequently asked questions
Why is a materials coding standard important?
It ensures accurate identification of parts, reduces duplicates, streamlines inventory management, and improves maintenance efficiency by making parts easier to find and track.
What's the difference between a class and a family?
A class is a broad category (e.g., Electrical). A family is a more specific grouping within that class (e.g., Motors) providing further classification.
Should I include manufacturer details in the coding?
While essential, manufacturer details are best captured in the item's specifications or attributes, not usually within the core hierarchical coding structure itself, to maintain coding flexibility.
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