Configuration · Intermediate
Create Maintenance and Work Types
Learn to create maintenance types and their associated work types in ManWinWin Desktop, assigning codes and descriptions within the classification tree.
Defining maintenance and work types is crucial for organizing your CMMS data, streamlining work order processes, and enabling effective analysis. This guide shows you how to set up these essential classifications in ManWinWin Desktop.
Where it's available and step by step
Step by step in ManWinWin Desktop
- 1
Open Configuration > Work Orders > Work Types.
- 2
Review the classification tree and select the upper level under which the new maintenance type will be registered.
- 3
Click New and enter the code and description of the maintenance type.
- 4
Select the available options as appropriate for that maintenance type, then click OK to save.
- 5
Select the maintenance type that will be the parent of the new work type.
- 6
Click New and enter the code and description of the work type, such as Inspection.
- 7
Select the available options as appropriate for that work type, then click OK to save.
- 8
Review the tree to confirm that both records appear with the intended codes and descriptions and that the work type is under the correct maintenance type.
Theory and technical background
The Importance of Maintenance and Work Type Classification
Proper classification of maintenance and work types is fundamental for a well-structured CMMS. It allows organizations to categorize maintenance activities (e.g., preventive, corrective, predictive) and their specific tasks (e.g., inspection, repair, overhaul). This hierarchical structure provides clarity, simplifies work order creation, and ensures consistency across maintenance operations. Without clear definitions, data analysis becomes challenging, hindering efforts to identify trends, optimize resource allocation, and improve asset performance.
Linking Classification to Maintenance Strategy and KPIs
The way you classify maintenance and work types directly supports your overall maintenance strategy and KPI tracking. For instance, distinguishing between 'Corrective - Breakdown' and 'Preventive - Routine Inspection' allows for accurate calculation of metrics like Mean Time Between Failures (MTBF) and the ratio of planned vs. unplanned work. This classification is vital for assessing the effectiveness of preventive maintenance programs and identifying areas for improvement, directly impacting asset availability and operational efficiency as per ISO 55000 principles.
Structuring Your CMMS Classification Tree
ManWinWin's classification tree for maintenance and work types provides a logical hierarchy. Best practice suggests starting with broad maintenance categories (e.g., Corrective, Preventive, Predictive, Condition-Based) and then detailing specific work types underneath each. This structure aligns with standards like EN 13306 for maintenance terminology, making it easier to analyze maintenance costs per type, understand labor utilization, and perform root cause analysis more effectively. A well-designed tree is key for robust reporting and strategic decision-making.
Best practices
- Use clear, concise codes and descriptions for easy identification.
- Align your classification tree with your organization's maintenance strategy.
- Regularly review and update your types to reflect evolving processes.
- Ensure all technicians understand how to correctly classify work orders.
Frequently asked questions
Why is it important to classify work types in a CMMS?
Classifying work types is crucial for organizing maintenance data, streamlining work order management, and enabling accurate reporting. It helps in analyzing patterns, optimizing resource allocation, and measuring performance against KPIs like MTTR and MTBF, leading to more informed decision-making.
What is the difference between a maintenance type and a work type?
A maintenance type defines the broad category of maintenance strategy (e.g., Preventive, Corrective). A work type, nested under a maintenance type, describes the specific task or action performed (e.g., Inspection, Repair, Overhaul). This hierarchy provides detailed insights.
Can I edit or delete maintenance and work types after creation?
Yes, ManWinWin typically allows editing codes and descriptions. Deleting types might be restricted if they are already linked to existing work orders or assets to maintain data integrity. It's best to review existing records before making significant changes.
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