Preventive · Beginner

Consult the Preventive Maintenance Schedule

Learn to consult upcoming preventive maintenance through the work order list in the ManWinWin App, filtering by period and equipment and checking planned dates and tasks.

Proactive management of your preventive maintenance schedule is fundamental to ensuring asset longevity and operational continuity. The ManWinWin App provides a streamlined way to consult upcoming preventive work, enabling maintenance teams to anticipate tasks and prepare resources effectively. Regularly reviewing the schedule helps identify potential conflicts, optimize resource allocation, and confirm that critical assets receive timely attention, thereby minimizing unplanned downtime and extending equipment lifespan.

Where it's available and step by step

Step by step in ManWinWin App

1
In the ManWinWin App, open WOs from the bottom navigation bar.
2
Apply the work type filter to select the types your organisation uses for preventive maintenance.
3
Use the date filters to restrict the review to the required upcoming period and the status filter to select Scheduled work orders.
4
Apply the object or system filter when you need to consult the schedule for particular equipment or a specific system.
5
Open a listed work order and review Details to confirm its equipment, location, dates and responsible persons.
6
Review Report > Description and the Tasks block to identify the planned intervention, without recording results or changing the work order.
7
Return to the filtered list and review the remaining work orders to identify which equipment has preventive work scheduled during the selected period.

Theory and technical background

The Importance of Preventive Maintenance Scheduling

Preventive Maintenance (PM) involves planned interventions performed at predetermined intervals or according to prescribed criteria, aimed at reducing the probability of failure or the degradation of an item's functional capabilities (EN 13306). A well-structured PM schedule is crucial for avoiding costly breakdowns, optimizing asset performance, and extending equipment life. It allows organizations to move from reactive to proactive maintenance, aligning with best practices for asset management as defined by ISO 55000. Effective scheduling improves safety, reduces operational costs, and ensures compliance with regulatory requirements.

Integrating Schedule Review with Maintenance Planning

Consulting the preventive maintenance schedule is an integral part of the maintenance planning process. This practice supports the calculation and improvement of key performance indicators (KPIs) such as Mean Time Between Failures (MTBF) and overall equipment effectiveness (OEE). By regularly reviewing upcoming tasks, planners can assess resource availability, pre-order necessary spare parts, and coordinate with production to minimize disruption. It also provides an opportunity to evaluate the effectiveness of current PM strategies and adjust frequencies or tasks as needed, based on equipment criticality and historical performance data.

Leveraging CMMS for Schedule Visibility and Control

A Computerized Maintenance Management System (CMMS) like ManWinWin is indispensable for managing and consulting preventive maintenance schedules. It centralizes all maintenance data, allowing for efficient generation, scheduling, and tracking of PM work orders. By providing clear visibility into planned tasks, equipment, and due dates, a CMMS empowers maintenance managers to make informed decisions, allocate resources optimally, and monitor compliance with maintenance plans. This digital approach significantly reduces the administrative burden, enhances data accuracy, and facilitates continuous improvement in maintenance operations.

Best practices

Regularly review your PM schedule (e.g., weekly or bi-weekly) to anticipate workloads.
Use equipment criticality to prioritize and adjust PM tasks if resources are constrained.
Cross-reference the PM schedule with spare parts inventory to ensure availability.
Collaborate with operations teams during schedule reviews to minimize production impact.

Frequently asked questions

Why is it important to consult the PM schedule regularly?

Regular consultation helps identify upcoming tasks, allocate resources efficiently, prevent scheduling conflicts, and ensure that critical equipment receives timely maintenance, ultimately minimizing downtime and extending asset life.

How does the ManWinWin App help with PM schedule review?

The ManWinWin App allows users to filter work orders by type, date, status, and equipment, providing a focused view of upcoming preventive tasks. This facilitates quick review of details and planning.

Can I adjust the PM schedule directly from the consultation view?

The consultation view is primarily for reviewing planned work. While you can see details, making changes typically requires accessing the work order editing functions or the PM plan setup, usually performed by authorized personnel.

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