Preventive · Beginner
Understand Preventive Maintenance in ManWinWin
Learn how tasks, Standard Work Descriptions and maintenance schedules fit together within an equipment maintenance plan in ManWinWin. Use an existing pump example to distinguish what work is required, when it recurs and how it relates to preventive Work Orders.
Preventive maintenance is crucial for ensuring equipment reliability and operational continuity. In ManWinWin, understanding how tasks, standard work descriptions, and maintenance schedules interlink is fundamental. This guide will walk you through the structured approach ManWinWin uses to build robust preventive maintenance plans for your assets.
Where it's available and step by step
Step by step in ManWinWin Desktop
- 1
Open Configuration > Work Orders > Standard Work Description Library and consult an existing work description used for the example pump.
- 2
Read its Tasks tab and identify the individual instructions that describe what maintenance must be performed.
- 3
Review its planned duration and resource information to distinguish the complete Standard Work Description from the tasks it contains.
- 4
Select the example pump in the equipment list, right-click and choose Maintenance Plans.
- 5
Identify the maintenance schedules listed for the pump and recognise that their complete group constitutes the equipment maintenance plan.
- 6
Consult one existing schedule and inspect its Work Descriptions tab to identify the standard work included in that recurring maintenance activity.
- 7
Read the schedule's periodicity and identify whether recurrence is based on calendar intervals, running records or both, without changing any values.
- 8
Trace the example from tasks to work description, then to a schedule within the pump's plan, and explain how this structure provides the basis for preventive Work Orders without generating an order.
Theory and technical background
The Foundation: Standard Work Descriptions and Tasks
At the core of effective preventive maintenance are well-defined procedures. Standard Work Descriptions (SWD) in a CMMS like ManWinWin serve as detailed, repeatable instructions for specific maintenance jobs. Each SWD is composed of individual tasks, outlining 'what to do' step-by-step. This granular definition ensures consistency, quality, and safety across all maintenance activities, minimizing variations and reducing potential human error, which aligns with ISO 55000 principles for asset management. It's the blueprint for how a maintenance activity should be performed.
Structuring Maintenance Plans with Schedules
An equipment maintenance plan encompasses all recurring activities necessary to maintain an asset's health. In ManWinWin, this plan is realized through a collection of maintenance schedules, each dictating when specific standard work should be executed. These schedules can be time-based (e.g., monthly), usage-based (e.g., every 500 operating hours), or a combination of both. This structured approach ensures that all required preventive actions are triggered systematically, contributing directly to higher MTBF (Mean Time Between Failures) and improved asset availability, critical KPIs in maintenance management.
From Plan to Action: Generating Preventive Work Orders
The ultimate goal of a preventive maintenance plan is the timely execution of planned work. ManWinWin's maintenance schedules automatically generate preventive Work Orders (WO) based on their defined periodicity and included standard work. These WOs provide the official authorization and detailed instructions for technicians to perform the scheduled maintenance. By effectively linking tasks to SWDs, SWDs to schedules, and schedules to WO generation, ManWinWin creates a seamless workflow that streamlines planning, execution, and documentation of all preventive maintenance efforts.
Best practices
- Keep tasks within Standard Work Descriptions clear, concise, and actionable for technicians.
- Regularly review and update Standard Work Descriptions to reflect best practices and equipment changes.
- Calibrate maintenance schedule periodicities to balance equipment uptime with maintenance costs.
- Utilize both calendar and running record periodicities for critical assets to optimize preventive timing.
Frequently asked questions
What is the difference between a Task and a Standard Work Description?
A Task is an individual step or instruction (e.g., 'Check oil level'). A Standard Work Description is a complete set of these tasks, along with resource and duration information, for a specific maintenance job (e.g., 'Monthly pump inspection').
How does ManWinWin ensure preventive maintenance is not missed?
ManWinWin uses maintenance schedules with defined periodicities (calendar, running record, or both) to automatically trigger and generate preventive Work Orders, ensuring that planned work is systematically initiated and tracked.
Can I combine different types of maintenance into one schedule?
Yes, a single maintenance schedule in ManWinWin can include multiple Standard Work Descriptions, allowing for comprehensive preventive activities to be grouped and executed based on a single recurrence logic.
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