Stock · Beginner
Consult Material Stock Levels
Learn to locate a material in the ManWinWin App and consult its recorded stock by store, location and batch. Use this information to check where the spare parts needed for maintenance are held.
Accurate and timely access to material stock levels is crucial for efficient maintenance operations. Knowing exactly where and how many spare parts are available prevents delays, optimizes resource allocation, and ensures technicians have the necessary items to complete tasks. The ManWinWin App provides a streamlined way to consult these essential inventory details on the go.
Where it's available and step by step
Step by step in ManWinWin App
- 1
In the ManWinWin App, open Others > Materials.
- 2
Use the search to locate the required material, or scan its barcode with the barcode reader.
- 3
Check the matching material's code and description, then open its details.
- 4
Consult the stock information by store and identify the quantity recorded in the store relevant to the maintenance work.
- 5
Review the location and batch breakdown to distinguish stock held in different locations or batches.
- 6
Compare the recorded quantities across the relevant stores and note where the required material is held, without registering any stock transaction.
Theory and technical background
Importance of Accurate Inventory Data
Maintaining accurate records of material stock levels is fundamental for effective maintenance management. Misinformation can lead to critical spare parts being unavailable when needed, resulting in increased equipment downtime (MTTR) and higher operational costs. Robust inventory data supports better planning, procurement decisions, and adherence to maintenance schedules, ensuring assets remain operational and contribute to overall OEE. It is a cornerstone of an ISO 55000-compliant asset management system.
Stock Locations and Batch Management
Modern maintenance inventory often involves multiple storage locations (e.g., main warehouse, satellite stores, technician vans) and batch management for traceability. Distinguishing stock by store, location, and batch (e.g., for expiry dates or quality control) is vital for precise material allocation. This level of detail helps in identifying the exact part needed, ensuring FIFO (First-In, First-Out) principles are followed where applicable, and facilitates rapid part retrieval, minimizing delays during corrective or preventive tasks.
Preventing Stockouts and Overstocking
Consulting material stock levels proactively is key to preventing both stockouts and overstocking. Stockouts can halt maintenance, leading to production losses, while overstocking ties up capital and increases carrying costs. Regular checks, supported by a CMMS, enable maintenance teams to identify low stock levels before they become critical. This allows for timely reorder requests, improving inventory turnover and contributing to a more cost-effective and responsive maintenance strategy, aligned with supply chain best practices.
Best practices
- Regularly review critical spare part stock levels to prevent unexpected downtime.
- Utilize the barcode scanner for quick and accurate material identification.
- Ensure all stock movements are recorded to maintain inventory accuracy.
- Periodically audit physical stock against recorded levels in the CMMS.
Frequently asked questions
Why is it important to check stock by location?
Checking stock by location ensures you know the exact physical whereabouts of a material, preventing wasted time searching and speeding up part retrieval for urgent repairs.
What is the benefit of managing stock by batch?
Batch management allows for traceability, crucial for items with expiry dates or quality variations, helping to ensure the correct and usable part is always selected for maintenance.
Can I reserve materials from the App after checking stock?
While the ManWinWin App allows stock consultation, reserving materials typically involves creating a work order or a specific stock transaction in the full CMMS to properly allocate and track the part.
Need help with this topic?
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