Costs & KPIs · Beginner

Consult Maintenance Costs by Equipment

Learn to consult the cost records allocated to Pump P-101 in the ManWinWin App and summarise its recorded expenditure for a defined period. Distinguish the costs reviewed from the equipment’s total lifecycle cost.

Understanding and tracking maintenance costs per equipment is fundamental for effective asset management. This guide details how to consult cost records for a specific asset, such as Pump P-101, within the ManWinWin App, providing crucial insights into its expenditure.

Where it's available and step by step

Step by step in ManWinWin App

1
In the ManWinWin App, open Others > Records to consult recorded costs rather than the costs of a single work order.
2
Use the list search and available filters to locate records associated with Pump P-101.
3
Open the relevant records and verify their object allocation so that costs belonging to another pump, cost centre or client are excluded.
4
Check the record dates and retain only those within your chosen review period.
5
Review the available Man-Hours, Materials (direct application) and Others records for P-101, noting the amounts in each group without changing the records.
6
Summarise the reviewed amounts by group and total them for the period, explicitly identifying the result as the total of the records consulted rather than assuming that it includes every maintenance cost.

Theory and technical background

Importance of Equipment Cost Tracking

Tracking maintenance costs for individual equipment is vital for evaluating asset performance and financial impact. It enables organizations to identify high-cost assets, assess the effectiveness of maintenance strategies, and make informed decisions regarding repair-vs-replace scenarios. Accurate cost data supports budgeting, resource allocation, and optimization efforts, directly influencing profitability and operational efficiency. This practice aligns with ISO 55000 principles, ensuring asset value realization throughout its lifecycle.

Distinguishing Cost Types: Lifecycle vs. Period Costs

It's crucial to differentiate between an asset's total lifecycle cost (LCC) and costs incurred during a specific period. LCC encompasses all costs from acquisition to disposal, including purchase, installation, operating, maintenance, and decommissioning. The costs consulted in the ManWinWin App for a defined period represent a snapshot of maintenance expenditure within that timeframe. While essential for operational analysis, these periodic costs are only a segment of the asset's broader LCC, which informs long-term strategic decisions.

Impact on KPIs and Decision-Making

Analyzing equipment-specific maintenance costs directly impacts key performance indicators (KPIs) like Mean Time Between Failures (MTBF) and overall equipment effectiveness (OEE). High maintenance costs for a particular asset might indicate frequent breakdowns, low reliability, or inefficient maintenance practices. This data empowers managers to perform root cause analysis, implement targeted preventive or predictive maintenance, and optimize spare parts inventory, leading to improved asset reliability, reduced downtime, and better financial control, aligning with EN 13306 definitions.

Best practices

Always verify the object allocation (e.g., Pump P-101) to ensure cost accuracy.
Consistently use the same date range when comparing costs for different periods.
Review Man-Hours, Materials, and Other costs separately for detailed insights.
Regularly export and analyze cost data to identify trends and potential issues.

Frequently asked questions

Why is it important to consult costs by equipment?

Consulting costs by equipment helps identify problematic assets, justify maintenance budgets, and make data-driven decisions on repairs, replacements, or upgrades. It's crucial for asset performance management.

How do I ensure I'm seeing all costs for Pump P-101?

In the ManWinWin App, use robust filters for 'Pump P-101' and 'Records', and ensure your date range covers the entire period you wish to review, including all relevant cost types.

What's the difference between 'Records' and 'Work Order' costs?

'Records' typically capture all allocated expenses, including those not directly tied to a specific work order, offering a broader view. 'Work Order' costs are specific to tasks performed.

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